One of the most exciting advancements in the notary industry is Remote Online Notarization (RON). This game-changing technology allows notaries to perform their duties entirely online, offering convenience and efficiency to both notaries and clients. If you’re new to the notary world, this guide will walk you through the essentials of RON, including what it is, the technology required, and how to become certified and start offering this in-demand service.
What is Remote Online Notarization (RON)?
Remote Online Notarization (RON) is a process where a notary public notarizes a document electronically for a signer who is located remotely. Unlike traditional notarizations, which require the physical presence of the signer, RON uses audio-visual technology to connect notaries and signers in real-time, making it a completely virtual process.
Key Benefits of RON
Convenience: Signers can complete the notarization process from anywhere with internet access.
Security: Advanced encryption, identity verification, and digital certificates make RON transactions secure and tamper-proof.
Speed: The entire process is streamlined, often taking less time than traditional notarizations.
RON is legally accepted in many U.S. states and Canadian provinces and growing in popularity as more businesses and individuals embrace digital workflows.
Technology Needed for RON
To get started with RON, you’ll need a few essential tools and technologies:
A Reliable Computer: A laptop or desktop with a stable internet connection is critical for smooth video calls and document handling.
Webcam and Microphone: These enable real-time interaction with signers during the notarization process.
Digital Certificate: This is a secure digital signature issued by a Certificate Authority (CA) to validate your identity and prevent fraud.
RON Platform or Software: Platforms like Notarize or BlueNotary provide the necessary tools for identity verification, document management, and secure video conferencing. If RON platforms aren’t required in your jurisdiction, you may also be able to use video conferencing platforms like Zoom or Google Meet. Research which platform aligns best with your needs and jurisdiction requirements.
E-Signature and E-Seal: Electronic signatures and seals are used to finalize notarizations digitally. Most RON platforms include these tools.
Secure Cloud Storage: Some jurisdictions require notaries to retain video recordings of RON sessions for a specified time. Ensure you have a safe and compliant storage solution.
How to Get Certified for RON
The process of becoming a certified RON notary involves a few key steps, which vary slightly depending on your jurisdiction’s requirements:
Meet State Eligibility RequirementsCheck your jurisdiction’s RON laws and ensure you meet the eligibility criteria. Most places require you to already be a commissioned notary public before applying for RON certification or performing RON services.
Complete RON-Specific TrainingSome places mandate a RON training course or exam. These cover important topics like legal compliance, technical requirements, and best practices for online notarizations.
Obtain a Digital CertificateA digital certificate is often required to authenticate your electronic signature. You can purchase this from trusted providers such as Identrust or GlobalSign.
Register with Your JurisdictionSubmit your application for RON authorization to your jurisdiction’s commissioning office, if applicable. This may include paying a fee and providing proof of your digital certificate and RON platform subscription.
Choose a RON PlatformOnce certified, select a RON platform that complies with your jurisdiction’s laws. Consider user reviews, platform fees, and ease of use when making your decision.
Set Up Your BusinessMarket your RON services to potential clients, such as real estate professionals, legal offices, and individuals needing notarizations. Ensure your website highlights your RON capabilities and provides easy ways to book your services.
Why Offer RON Services?
Adding RON to your services can significantly boost your notary business. With RON, you can:
Serve a broader audience, including out-of-state/province or international clients
Increase your income by offering premium digital services
Stay competitive in an industry that’s increasingly embracing technology
Remote Online Notarization is the future of the notary industry, offering a convenient, secure, and efficient way to notarize documents. As a new notary, diving into RON can set you apart and open doors to exciting opportunities. With the right tools, training, and certification, you can position yourself as a forward-thinking professional ready to meet the needs of a digital world.
Start your RON journey with The Notary Blueprint today by joining our membership program to gain access to our complete RON Course and watch your notary business thrive in the modern era!
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